Companies typically stockpile obsolete computers, printers, monitors, and other types of electronics in storage rooms until it becomes convenient to plan for disposal. While this might seem like a sensible thing to do, repeated handling, storage needs, and separate collection planning could lead to unnecessary business costs. An organized system for electronic disposal begins with determining which equipment needs to be disposed of and how it can be combined to form an appropriate collection.

Companies can start with recognizing obsolete devices in different departments, separating those that have no business utility left from those approved for disposal, and creating a straightforward list of all the equipment in need of collection. This will help companies save money from moving the same devices back and forth between different offices, storage rooms, and even temporary storage. In addition, companies need to develop an efficient system for the collection of their equipment depending on how much of it they produce.

One effective measure is assessing whether various departments or facilities within proximity can plan their disposal together. When possible, consolidated disposal may cut down individual planning, but the benefits will vary depending on the nature of the arrangement, the amount of equipment involved, and the transportation involved. A company should assess the cost of the existing process against the cost of alternative recycling services before considering a change in process.

The documented procedure may also make it clear who should approve the equipment disposal, who prepares the equipment for disposal, and how to contact the recycling facility.

An understanding of electronic waste management as an ongoing operational process, rather than a one-off activity, may lead to better space utilization and fewer hassles related to moving equipment around.